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Information from ICT Office (Media Center)

Information
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2019/02/14new

<Finished>Service suspention for maintenance(Feb. 12-14)

The system maintenance is finished.
Thank you for your cooperation.

----- January 24, 2019 -----
ICT Office’s services (Change password/e-mail address/Add printing points) will be stopped for maintenance during the following period.

February 12th (Tue.), 2018 4:00pm - 6:00pm (approx)

February 13th (Wed.), 2018 10:00am - February 14th (Thu.), 7:00pm (approx)

You can not change password, e-mail address and add printing points during the maintenance.

Thank you for your cooperation.

| Information
2019/02/12new

The "Sender (From)" on Sophia Mail will be changed

From the end of February 2019 (we will inform you when the schedule is fixed), the "Sender (From)" which is displayed on the recipients' mailbox will be changed as below:
  • For Teachers, Faculty members, Graduates, Retired Teachers:
    Users can change their sender name.
  • Students cannot change their sender name.

Please refer to the page below for more details.

| Information
2019/02/05

4-8 Mar. 2019 Moodle Maintenance

Sophia University Moodle will suspend due to the annual data backup.

Moodle maintenance will be operated from 2019/Mar./04 10:00 to 2019/Mar./08 17:00.

We ICT Office thank you for your understanding and cooperation in advance.
2019/01/29

Termination of SPSS Text Analytics

SPSS Publisher IBM announced "SPSSText Analytics" will be ended at March 31, 2019.

 

You cannot launch the software after thedate because licensing server will be stopped.

 

Both SPSS Statistics and AMOS arecontinuously available after March 31, 2019.

 

We would appreciate your understanding inthis matter.


2019/01/25

Printing points reset for spring semester

We will reset printing points and add new printing points for new autmun semester on the following day:

     April 1, 2019  (scheduled)

Please note that you cannot refund or carry-over surplus points.
2019/01/25

Renewal/Deletion of Computer System Account

Accounts on computer system for graduating students and retiring faculty members will be deleted on the date below:
  • Graduating students  : March 27 (Wed) 5:00pm
  • Students proceeding to master/doctor program / changing department
     : March 29 (Fri.) 1:00pm
  • Retiring teachers / researchers : April 3 (Wed.) 9:00am 
Read the following carefully and make sure what you have to do regarding the renewal/deletion of your account.


 ※After your account is deleted:
  • You are not able to use any computers in the PC/CALL rooms.
  • Pweb/lctweb service become unavailable; You cannot create nor browse your website.
  • You are not able to use Moodle, Sophia Wifi, VPN, Wired LAN which requires authentication.
  • Files saved in My Folder (O drive) are deleted.
  • Files saved in home directory (including UNIX files) are deleted.
  • [SOME USERS] E-mail service becomes unavailable; you cannot send/receive messages. Mail box is deleted.
  • [Those who will retire] E-mail address will be changed. Present E-mail address becomes unavailable. Present mail box is deleted.

For the detailed information, please refer to below.

【Students】

【Teachers/Researchers】



【Students】

【Students NOT graduating in March, 2019】

 Sophia Mail: Availability after April

~@eagle.sophia.ac.jp
Services provided by ICT Office: 
Availability after April
(COM-Room,Moodle,Wi-Fi,VPN etc.)
○ 
  • If you are NOT graduating  and are NOT changing department (= Student ID will not be changed), the account will be prolonged automatically. 
  • If you are studying another year at Sophia, the account will be prolonged automatically. 


【Graduating students in March, 2019】

[Regular students]:

Undergraduate (A) / Graduate student (B,C,D) / Law School student (E) / Course of Midwifery student (W)  /
School of Social Welfare Students (S) / Junior College Division Students (T)
Sophia Mail: Availability after March 27
~@eagle.sophia.ac.jp
Services provided by ICT Office: 
Availability after March 27
(COM-Room,Moodle,Wi-Fi,VPN etc.)
×
  • Your account will be deleted on March 27, 2019  (Wed.) at 5:00pm. 
  • Do not forget to backup your data before being deleted.
  • You can keep using your mail address "~@eagle.sophia.ac.jp" after your graduation.
  • But, you will not be able to use One Drive anymore, and the data will be deleted.
  • You will not be able to use free Office neither. Please refer to here for the details.
  • Junior College Division Students will become able to change your e-mail address.


[Non-regular students]:
Exchange student (H) / Non-Degree student (I) / Research worker (K,L) / Credited auditor (J) / Auditor (M,N)  / Other student (O) / Internal Exchange (Credit Transfer) student (P) 

 Sophia Mail: Availability after March 27×
Services provided by ICT Office: 
Availability after March 27
(COM-Room,Moodle,Wi-Fi,VPN etc.)
×
  • Your account will be deleted on March 27, 2019  (Wed.) at 5:00pm. 
  • Do not forget to backup your data before being deleted.
  • Please be reminded that you can not use your mail address "~@eagle.sophia.ac.jp" after your finish.


【Students proceeding to master/doctor program / changing department in March, 2019】

 Sophia Mail: Availability after March 29

~@eagle.sophia.ac.jp
※Log-in ID will be changed.
Services provided by ICT Office: 
Availability after March 29
(COM-Room,Moodle,Wi-Fi,VPN etc.)

※Log-in ID will be changed.
  • You can continue to use your e-mail address and the My Folder (O drive); Note that your user ID will be changed to your new Student ID.
  • Due to preparation for new accounts, after March 29 (Fri.), you cannot use all services privieded by ICT office including e-mail without your new user ID.
    (Your e-mail address is active, you cannot just login.)
  • You will be handed them as you receive new student ID card in April. 
  • If you need to check your Sophia Mail during the period above, please set transfer settings to your other e-mail address in advance. (You can not send e-mails from Sophia Mail address though.)


【Teachers/Researchers】

【Teachers/Researchers NOT retiring in March, 2019】

 Sophia Mail: Availability after April
~@sophia.ac.jp
Services provided by ICT Office: 
Availability after April
(COM-Room,Moodle,Wi-Fi,VPN etc.)

  • If you are a full-time faculty member, your account is active until retirement.
  • If you are a researcher, you need to confirm your will of continuation. (ICT Office will contact you in April.)


【Teachers/Researchers retiring in March, 2019】

[Full-time / Special Appointment / Professional / Transferred / Special Contract Teachers]

 Sophia Mail: Availability after April 3
~@eagle.sophia.ac.jp
※A new mail address "~@eagle.sophia.ac.jp" will be provided after your retirement.
Services provided by ICT Office: 
Availability after April 3
(COM-Room,Moodle,Wi-Fi,VPN etc.)
×
  • Your account will be deleted on April 3 (Wed.) at 9:00am. 
  • Do not forget to backup your data before being deleted.
  • Your mail address "~@sophia.ac.jp" which you are using during you work for Sophia University will be expired when you retire.
    Mail box also will be deleted.
  • Please use your new mail address "~@eagle.sophia.ac.jp" after your retirement. For more details, please refer to the document "Distribution of the Sophia e-mail address (@ eagle.sophia.ac.jp)" given by HR Office.
  • If you are retiring and will be visiting fellow or registered researchers etc., please submit the Application For use of Computer System Form.


[Honorary member teachers / Honorary member teachers engaged from Foreign Countries]

Sophia Mail:Availability after April 3×
Services provided by ICT OFfice: 
Availability after April 3
(COM-Room,Moodle,Wi-Fi,VPN etc.)
×
  • Your account will be deleted on April 3 (Wed.) at 9:00am. 
  • Do not forget to backup your data before being deleted.
  • Please be reminded that you can not use your mail address "~@sophia.ac.jp" after your retirement.

[Part-time Teachers]

 Having classes in 2019
NOT having classes in 2019
Sophia Mail: Availability after April
~@sophia.ac.jp
 ×
 Services provided by ICT Office: 
Availability after
April
(COM-Room,Moodle,Wi-Fi,VPN etc.)
 ○ ×
  • If you are not having lectures during the academic year 2019, you cannot use services provided by ICT Office.
  • Even if you are having lectures during the academic year 2019, you cannot use services provided by ICT Office until your enrollment is confirmed by HR Office.
  • If you having classes in 2019 and already have ICT Office account, you don't need to apply again.
  • If you are retiring and will be visiting fellow or registered researchers etc., please submit the Application For use of Computer System Form..


[Emeritus professors]

Sophia Mail: Availability after April
~@sophia.ac.jp
Services provided by ICT Office: 
Availability after April
(COM-Room,Moodle,Wi-Fi,VPN etc.)

  • For professor emeritus, the account and files are prolonged automatically.


【Visiting Fellows / Registered Researchers / Others】

Sophia Mail: Availability in AY2019
*Please refer to below
×
Services provided by ICT Office: 
Availability in AY2019
(COM-Room,Moodle,Wi-Fi,VPN etc.)
×
  • If you are not enrolled at Sophia University, your account will be deleted on April 3 (Wed.) 9:00am.
  • Do not forget to backup your data before being deleted.
  • Please be reminded that you can not use your mail address "~@sophia.ac.jp" after your retirement.


※ If these are NOT your case, or have any questions,please inquire at the ICT Office.
| Important
2019/01/24

Service suspention for maintenance(Feb. 12-14)

ICT Office’s services (Change password/e-mail address/Add printing points) will be stopped for maintenance during the following period.

February 12th (Tue.), 2018 4:00pm - 6:00pm (approx)

February 13th (Wed.), 2018 10:00am - February 14th (Thu.), 7:00pm (approx)

You can not change password, e-mail address and add printing points during the maintenance.

Thank you for your cooperation.
| Information
2019/01/23

Editing Room (Kyozai-Junbi-Shitsu) Open Schedule in Spring 2019

During the exam period and spring holidays, Editing Room (Kyozai-Junbi-Shitsu) (Bldg.2 B2F) will be basically closed.
It will be open and support staff will be in the room on the following days, 9:00am - 5:00pm.
 -January 23 (Wed.) - 30 (Wed.)
 -March 22 (Fri.)
 -March 25 (Mon.) - 29 (Fri.)
 -April 1 (Mon.) - 11 (Thu.)

If you would like to use Editing Room on the days not in the list above, please come to ICT Office* (Bldg.2 3F) to open the room.
You can use Editing Room 9:00am - 5:00pm.

2018/12/25

<FINISHED>Suspension of Services Due to the Network Renewal

We have finished scheduled maintenance and there will be no maintenance on 28th Dec.
We thank you for your cooperation.

---------------First posted on 29th Oct. 2018------------------------

Remind:
Please note that there will be a network and service suspension on 25th Dec. 2018.

---------------First posted on 29th Oct. 2018------------------------

ICT Office will suspend our network services as follows because of our system renewal including communication lines.
The schedule may be changed by the progress. We will inform you via our website (ICT Office HP) and Sophia bulletin board when the schedule is changed.

We appreciate your understanding and cooperation.

■ Date
Nov. 
1 (THU) 8:00 p.m. - Nov. 2 (FRI)  7:00 a.m.
*Moodle will be stopped from Nov.1 11:00 a.m. to Nov.2 10:00 a.m.
Nov. 2 (FRI) 8:00 p.m. - Nov. 3 (SAT) 7:00 a.m.
Nov. 3 (SAT) 8:00 p.m. - Nov. 4 (SUN) 7:00 a.m. *extra day
Dec. 25 (TUE) 9:00 a.m. - Dec. 25 (TUE) 8:00 p.m.
Dec. 28 (FRI) 9:00 a.m. - Dec. 28 (FRI) 8:00 p.m. *extra day

■ Range of Influence
The whole of our campus network service will be suspended. All of our services with data communication including Internet connection on campus, Sophia-Wifi, Database Search, Sophia Integrated Database System (including Changing Passwords), Moodle, VPN, OCW, and login function of OPAC system of our library will be suspended.
Sending and receiving e-mails on the spot via IBM Notes software, and remote access function are not available. Received e-mails via IBM Notes software will be sent later.

*Sophia-mail, the official website of Sophia University and Loyola via off-campus network access are available as usual.

| Information
2018/12/19

Notice of winter business holiday

During the period below, Media Center will suspend all the user supports except in case of emergency such as system or network suspension.

December 22nd, 2018 (Sat))- January 6th, 2019(Sun)

Regarding e-mail inquiries, we will reply in turn after January 7th.
We apologize for any inconvenience and thank you for your understanding.

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