Information

Accounts on computer system for graduating students and retiring faculty members will be deleted on the date below:

• Graduating students  : March 27 (Wed) 5:00pm
• Students proceeding to master/doctor program / changing department
   : March 29 (Fri.) 1:00pm
• Retiring teachers / researchers : April 3 (Wed.) 9:00am

Read the following carefully and make sure what you have to do regarding the renewal/deletion of your account.

For the detailed information, please refer to below.

Students

• Students NOT graduating in March, 2019
• Graduating students in March, 2019
  • Regular students
  • Non-regular students
• Students proceeding to master/doctor program / changing department in March, 2019

Teachers/Researchers

• Teachers/Researchers NOT retiring in March, 2019
• Teachers/Researchers retiring in March, 2019
  • Full-time / Special Appointment / Professional / Transferred / Special Contract Teachers
  • Honorary member teachers / Honorary member teachers engaged from Foreign Countries
  • Emeritus professors

• Part-time Teachers
• Visiting Fellows / Registered Researchers / Others

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Students

Students NOT graduating in March, 2019

Sophia Mail:　Availability after April	◯ ~@eagle.sophia.ac.jp
Services provided by ICT Office:  Availability after April （COM-Room,Moodle,Wi-Fi,VPN etc.）	◯

• If you are NOT graduating  and are NOT changing department (= Student ID will not be changed), the account will be prolonged automatically. 
• If you are studying another year at Sophia, the account will be prolonged automatically.

Graduating students in March, 2019

Regular students

Undergraduate (A) / Graduate student (B,C,D) / Law School student (E) /
Course of Midwifery student (W)  / School of Social Welfare Students (S) /
Junior College Division Students (T)

Sophia Mail:　Availability after March 27	◯ ~@eagle.sophia.ac.jp
Services provided by ICT Office: Availability after March 27 （COM-Room,Moodle,Wi-Fi,VPN etc.）	◯

• Your account will be deleted on March 27, 2019  (Wed.) at 5:00pm
• You can keep using your mail address “~@eagle.sophia.ac.jp” after your graduation.
• But, you will not be able to use One Drive anymore, and the data will be deleted.
• But, you will not be able to use One Drive anymore, and the data will be deleted.
• You will not be able to use free Office neither. Please refer to here for the details.
• Junior College Division Students will become able to change your e-mail address.

Non-regular students

Exchange student (H) / Non-Degree student (I) / Research worker (K,L) / Credited auditor (J) / Auditor (M,N)  / Other student (O) / Internal Exchange (Credit Transfer) student (P)

Sophia Mail:　Availability after March 27	×
Services provided by ICT Office: Availability after March 27 （COM-Room,Moodle,Wi-Fi,VPN etc.）	×

• Your account will be deleted on March 27, 2019  (Wed.) at 5:00pm. 
• Do not forget to backup your data before being deleted.
• Please be reminded that you can not use your mail address “~@eagle.sophia.ac.jp” after your finish.

Students proceeding to master/doctor program / changing department in March, 2019

Sophia Mail: Availability after March 29	◯ ~@eagle.sophia.ac.jp *Log-in ID will be changed.
Services provided by ICT Office: Availability after March 29 （COM-Room,Moodle,Wi-Fi,VPN etc.）	◯ *Log-in ID will be changed.

• You can continue to use your e-mail address and the My Folder (O drive); Note that your user ID will be changed to your new Student ID.
• Due to preparation for new accounts, after March 29 (Fri.), you cannot use all services privieded by ICT office including e-mail without your new user ID.
  (Your e-mail address is active, you cannot just login.)
  
• You will be handed them as you receive new student ID card in April.
• If you need to check your Sophia Mail during the period above, please set transfer settings to your other e-mail address in advance. (You can not send e-mails from Sophia Mail address though.)

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Teachers/Researchers

Teachers/Researchers NOT retiring in March, 2019

Sophia Mail:　Availability after April	◯ ~@sophia.ac.jp
Services provided by ICT Office: Availability after April （COM-Room,Moodle,Wi-Fi,VPN etc.）	◯

• If you are a full-time faculty member, your account is active until retirement.
• If you are a researcher, you need to confirm your will of continuation. (ICT Office will contact you in April.)

Teachers/Researchers retiring in March, 2019

Full-time / Special Appointment / Professional / Transferred / Special Contract Teachers

Sophia Mail: Availability after April 3	△ ~@eagle.sophia.ac.jp *A new mail address “~@eagle.sophia.ac.jp” will be provided after your retirement.
Services provided by ICT Office:  Availability after April 3 （COM-Room,Moodle,Wi-Fi,VPN etc.）	×

• Your account will be deleted on April 3 (Wed.) at 9:00am.
• Do not forget to backup your data before being deleted.
• Your mail address “~@sophia.ac.jp” which you are using during you work for Sophia University will be expired when you retire.
  Mail box also will be deleted.
• Please use your new mail address “~@eagle.sophia.ac.jp” after your retirement. For more details, please refer to the document “Distribution of the Sophia e-mail address (@ eagle.sophia.ac.jp)” given by HR Office.
• If you are retiring and will be visiting fellow or registered researchers etc., please submit the Application For use of Computer System Form.

Honorary member teachers / Honorary member teachers engaged from Foreign Countries

Sophia Mail:Availability after April 3	×
Services provided by ICT OFfice: Availability after April 3 （COM-Room,Moodle,Wi-Fi,VPN etc.）	×

• Your account will be deleted on April 3 (Wed.) at 9:00am. 
  
• Do not forget to backup your data before being deleted.
• Please be reminded that you can not use your mail address “~@sophia.ac.jp” after your retirement.

Part-time Teachers

	Having classes in 2019	NOT having classes in 2019
Sophia Mail: Availability after April	◯ ~@sophia.ac.jp	×
Services provided by ICT Office:  Availability after April （COM-Room,Moodle,Wi-Fi,VPN etc.）	◯	×

• If you are not having lectures during the academic year 2019, you cannot use services provided by ICT Office.
• Even if you are having lectures during the academic year 2019, you cannot use services provided by ICT Office until your enrollment is confirmed by HR Office.

• If you having classes in 2019 and already have ICT Office account, you don’t need to apply again.
• If you are retiring and will be visiting fellow or registered researchers etc., please submit the Application For use of Computer System Form.

Emeritus professors

Sophia Mail: Availability after April	◯ ~@sophia.ac.jp
Services provided by ICT Office: Availability after April （COM-Room,Moodle,Wi-Fi,VPN etc.）	◯

• For professor emeritus, the account and files are prolonged automatically.
• New mail address (~@eagle.sophia.ac.jp) will not be provided.

Visiting Fellows / Registered Researchers / Others

Sophia Mail:　Availability in AY2019 *Please refer to below	×
Services provided by ICT Office:  Availability in AY2019 （COM-Room,Moodle,Wi-Fi,VPN etc.）	×

• If you are not enrolled at Sophia University, your account will be deleted on April 3 (Wed.) 9:00am.
• Do not forget to backup your data before being deleted.
• Please be reminded that you can not use your mail address “~@sophia.ac.jp” after your retirement.

* If these is NOT your case, or have any questions,please inquire at the ICT Office.