The Sender Name on Sophia Mail | Sophia University ICT Office

From August 14th, 2020 (Fri.), the “Sender (From)” which is displayed on the recipients’ mailbox is changed as below:

When a faculty member sends a mail from their account or shared mailbox, the sender’s name is as follows:
- When you send to @sophia.ac.jp:
  The sender’s name is your name registered in the Sophia Integrated Database System.
- When you send to other than @sophia.ac.jp, including Sophia mailing lists (@ml.sophia.ac.jp) or students (@eagle.sophia.ac.jp):
  The sender’s name will be in alphabetical characters (not in Japanese).
Faculty members, graduates, and retired faculty members can change their sender’s name.
Students CANNOT change their sender’s name.

*If you have Japanese characters in your name, please also refer to the Japanese version of this article.

Teachers, Honorary professors (@sophia.ac.jp)
Students (＠eagle.sophia.ac.jp)
Graduates, Retired teachers (@eagle.sophia.ac.jp)

Background

The sender’s name in the Sophia Integrated Database System has been used as the sender’s name in emails, but there have been requests to use a different name from the registered name for reasons such as “Want to include uppercase and lowercase in the name”.

Formerly, when using Outlook or other email software to connect via POP/IMAP, it was possible to set any string of characters to be displayed as the sender’s name.

However, around September 2018, Microsoft updated the system so that the name in the Sophia Integrated Database System is always used, ignoring personal settings, for the purpose of preventing sender name spoofing.

Therefore, starting in February 2019, a new feature was added to set the sender’s name of emails separately from the name in the Sophia Integrated Database System.

Note: About the sender’s name that can be used

If you would like to set up your sender’s name, please follow the notice which is written in the document “In use of Office365 services” of Sophia University.

Teachers, Honorary professors (@sophia.ac.jp)

[Examples: When your name is Taro Jochi]

When you send to @sophia.ac.jp	Taro Jochi<taro_jochi@sophia.ac.jp>
When you send to other than @sophia.ac.jp
When you don’t change the sender name	Taro Jochi<taro_jochi@sophia.ac.jp>
When you change the sender name to Aaa Bbb	Aaa Bbb<taro_jochi@sophia.ac.jp>

[What is changed?]

When you send to @sophia.ac.jp:
the sender name is your name which is registered on the Sophia Integrated Database System.
When you send to other than @sophia.ac.jp (including students):
the sender name is any name you like. (the same as before)

[Setting your sender name]

You can change your sender name (Family name, First name) in alphanumeric characters, space and some of the symbols.
*When you send to @sophia.ac.jp, the name is not used.
Please refer here for how to change your sender name.
When you don’t change the sender name, your name which is registered in Sophia Integrated Database System is used.

Students (@eagle.sophia.ac.jp)

Students cannot change the sender name.
The sender name is displayed below:

When your name is Taro Jochi
TARO JOCHI<taro_jochi@eagle.sophia.ac.jp>

Graduates, Retired teachers (@eagle.sophia.ac.jp)