Information

[Updated: March 18]
The policy regarding the availability of Zoom after graduating/retiring has been revised.

Sophia ICT Accounts for graduating students and retiring faculty members will be deleted on the date below:

• Graduating students: March 31, 2025 (Mon.) 17:00
  
• Students proceeding to master/doctoral program or changing department
  : March 31, 2025 (Mon.) 9:00
  
• Retiring teachers/researchers: April 1 (Tue.) 9:00
  

Please read the following information carefully to understand what is required to renew/delete your account.

For more details, please refer to the following.

Students

• Students NOT graduating in March 2025
• Graduating students in March 2025
  • Degree students
  • Non-degree students
• Students proceeding to master/doctoral program or changing departments in April 2025

Teachers/Researchers

• Teachers/Researchers NOT retiring in March 2025
• Teachers/Researchers retiring in March 2025
  • Full-time / Special Appointment / Professional / Transferred / Special Contract Teachers
    Full-time Staff members
  • Honorary member teachers / Honorary member teachers engaged from Foreign Countries
  • Emeritus professors
• Part-time Teachers
• Visiting Fellows / Registered Researchers / Others

Students

Students NOT graduating in March 2025

• Your account will automatically continue as long as you do NOT graduate or change departments or majors (= Student ID does not change) during your enrollment.
• Students who repeat a year will have their accounts automatically continued.

Graduating students in March 2025

Degree Students

Undergraduate (A) / Graduate student (B, C, D) / Law School student (E) / Course of Midwifery student (W) /
Junior College Division Students (T)

• From 17:00 March 31 (Mon.), Services provided by the ICT Office, excluding Sophia Mail, will not be available.
• Please be sure to back up any data to save, such as files in My Folder/OneDrive or email data, before deleting it.
• You can continue to use your Sophiamail after your graduation.
• OneDrive will no longer be available, and all stored data will be deleted.
• You will not be able to use free Office either. Refer to here for more details.
• Zoom license will be deleted and the meeting timeout will be 40 minutes.
  From April 2025, Zoom accounts registered with Sophiamail address will no longer be available for those who have graduated.
  However, as a transitional measure, the suspension of Zoom accounts can be postponed upon request if necessary, but only until the end of March 2026. For further details, please contact the ICT Office.
• Junior College Division Students will be able to change their e-mail address.

Non-degree students

Exchange student (H) / Non-Degree student (I) / Research worker (K, L) / Credited Auditor (J) / Auditor (M) / Other student (O) / Internal Exchange (Credit Transfer) student (P)

• From 17:00 March 31 (Mon.), Services provided by the ICT Office will not be available.
• Please be sure to back up any data to save, such as files in My Folder/OneDrive or email data, before deleting it.
• Please note that Sophiamail “~@eagle.sophia.ac.jp” will be unavailable after completion.

Students proceeding to master/doctoral program or changing departments in April 2025

• You can continue to use your email address and My Folder (O drive). Your login ID will be changed to a new Student ID.
• The account with the new student number will be available from March 31 (Mon.) at 17:00. Please use the old student number until March 31 (Mon.) at 9:00. Please note that the services provided by the ICT Office, including Sophia Mail, will NOT be available from 9:00 to 17:00.
  
• The new Account Notice will be distributed with a new student ID card.
• Even though you cannot log in, your email will still be valid during the above period.
• If you want to check your Sophia Mail during the period above, please set up forwarding to another email address in advance. (However, you can NOT send emails from Sophiamail)

Teachers/Researchers

Teachers/Researchers NOT retiring in March 2025

• For full-time faculty and staff, an account is valid until retirement.

Teachers/Researchers retiring in March, 2025

Full-time / Special Appointment / Professional / Transferred / Special Contract Teachers
Full-time Staff members

• After April 1st, services provided by the ICT Office other than the “@eagle.sophia.ac.jp” email will not be available.
  
• Please be sure to back up any data to save, such as files in My Folder/OneDrive or email data, before deleting it.
• The email address “~@sophia.ac.jp” used during employment will become unavailable upon retirement, and the contents of the mailbox will also be deleted.
• A new email address “~@eagle.sophia.ac.jp” will be provided after retirement. For details, please refer to the document “Distribution of the Sophia e-mail address (@eagle.sophia.ac.jp)” by the HR Office.
• From April 2025, Zoom accounts registered with Sophia Mail will no longer be available.
  However, as a transitional measure, the suspension of Zoom accounts can be postponed upon request if necessary, but only until the end of March 2026. For further details, please contact the ICT Office.
• If you are retiring but continuing to work as a researcher etc., please submit the “Sophia ICT Account Application” form to apply.

Honorary member teachers
Researchers(PD, PJPD)

• Services provided by the ICT Office will be unavailable after April.
• Please be sure to back up any data to save, such as files in My Folder/OneDrive or email data, before deleting it.
• Please note that you CANNOT use your email address “~@sophia.ac.jp” after retirement.
• If you are retiring but continuing to work as a visiting fellow or a researcher, please submit the “Sophia ICT Account Application” form to apply.

Part-time Teachers

• If you do not have any class during the AY2025, you cannot use the services provided by the ICT Office.
• Even those teaching a class(es) in AY2025 will not be able to use the services provided by the ICT Office until their employment is confirmed if the HR Office approval has not been finalized by March.
• Those who will be teaching a class(es) in AY2025 and already have an ICT account do not need to reapply.
• If you are retiring but will be a visiting fellow or a researcher, please submit the “Sophia ICT Account Application” Form.

Emeritus professors, Going to be Emeritus professors

• For emeritus professors will have their accounts continued after retirement.
• A new mail address (~@eagle.sophia.ac.jp) will not be provided upon retirement.
• From April 2025, Zoom accounts registered with Sophia Mail will no longer be available.
  However, as a transitional measure, the suspension of Zoom accounts can be postponed upon request if necessary, but only until the end of March 2026. For further details, please contact the ICT Office.

Visiting Fellows / Registered Researchers / Others

• The ICT Office will accept applications for your account in AY2025 after April.

*If you do not meet the above conditions or have questions, please inquire at the ICT Office.