Information

Sophia ICT Account for graduating students and retiring faculty members will be deleted on the date below:

• Graduating students: 17:00 on Tuesday, March 31, 2026
  
• Students entering master’s/doctoral programs or changing departments
  : 9:00 on Tuesday, March 31, 2026
  
• Retiring teachers/researchers: 9:00 on Wednesday, April 1
  For Visiting Fellows or Registered Researchers, the ICT Office will confirm continued use after April 2026.

Please read the following information carefully to understand the requirements for renewing or deleting your account.

For more details, please refer to the following.

Students

• Students NOT graduating in March 2026
• Students graduating in March 2026
  • Degree students
  • Non-degree students
• Students entering master’s/doctoral programs or changing departments in April 2026

Teachers/Researchers

• Teachers/Researchers NOT retiring in March 2026
• Teachers/Researchers retiring in March 2026
  • Full-time / Special Appointment / Professional / Transferred / Special Contract Teachers
    Full-time Staff members
  • Honorary member teachers / Honorary member teachers engaged from Foreign Countries
  • Emeritus professors
• Part-time Teachers
• Visiting Fellows / Registered Researchers / Others

Students

Students NOT graduating in March 2026

• Your account will remain active as long as you do NOT graduate or change your department or major (= your student ID remains the same) during your enrollment.
• Students who repeat a year will have their accounts automatically continued.

Students graduating in March 2026

Degree Students

Undergraduate (A) / Graduate student (B, C, D) / Law School student (E) / Course of Midwifery student (W) /
Junior College Division Students (T)

• From 17:00 on Tuesday, March 31, the services provided by the ICT Office, except for Sophia Mail, will not be available.
• Please ensure to back up any data to keep, such as files in My Folder/OneDrive or email data, before deleting it.
• You can continue to use your Sophiamail after your graduation.
• OneDrive will no longer be available, and all stored data will be deleted.
• You will no longer be able to use Free Office. Refer to here for more details.
• Zoom accounts registered with a Sophiamail address will no longer be available.
• Junior College Division Students will be able to change their e-mail address.

Non-degree students

Exchange student (H) / Non-Degree student (I) / Research worker (K, L) / Credited Auditor (J) / Auditor (M) / Other student (O) / Internal Exchange (Credit Transfer) student (P)

• From 17:00 on Tuesday, March 31, the services provided by the ICT Office will not be available.
• Please ensure to back up any data to keep, such as files in My Folder/OneDrive or email data, before it is deleted.
• Please note that Sophiamail “~@eagle.sophia.ac.jp” will be unavailable after the completion date.

Students entering a master’s/doctoral program or changing departments in April 2026

• You can continue to use your email address and My Folder (O drive). Your login ID will be changed to a new Student ID.
• The account with the new student number will be available from Tuesday, March 31, 17:00. Please use the old student number until 9:00 on Tuesday, March 31. Please note that the services provided by the ICT Office, including Sophia Mail, will NOT be available from 9:00 to 17:00.
  
• The new Account Notice will be distributed with a new student ID card.
• Even if you cannot log in, your email will remain active during the above period.
• If you want to check your Sophia Mail during the period above, please set up forwarding to another email address in advance. (However, you can NOT send emails from Sophiamail)

Teachers/Researchers

Teachers/Researchers NOT retiring in March, 2026

• For full-time faculty and staff, an account is valid until retirement.

Teachers/Researchers retiring in March 2026

Full-time / Special Appointment / Professional / Transferred / Special Contract Teachers
Full-time Staff members

• After April 1st, the services provided by the ICT Office other than the “@eagle.sophia.ac.jp” email will not be available.
  
• Please ensure to back up any data to keep, such as files in My Folder/OneDrive or email data, before it is deleted.
• The email address “~@sophia.ac.jp” used during employment will become unavailable upon retirement, and the contents of the mailbox will also be deleted.
• A new email address “~@eagle.sophia.ac.jp” will be provided after retirement. For details, please refer to the document “Distribution of the Sophia e-mail address (@eagle.sophia.ac.jp)” by the HR Office.
• Zoom accounts registered with Sophia Mail will no longer be available.
• If you are retiring but continuing to work as a researcher, etc., please submit the “Application for the Sophia ICT Account”.

Honorary member teachers
Researchers(PD, PJPD)

• Services provided by the ICT Office will be unavailable after April.
• Please ensure to back up any data to keep, such as files in My Folder/OneDrive or email data, before it is deleted.
• Please note that you CANNOT use your email address “~@sophia.ac.jp” after retirement.
• If you are retiring but continuing to work as a visiting fellow or a researcher, please submit the “Application for the Sophia ICT Account”.

Part-time Teachers

• If you do not have any classes during the AY2026, you cannot use the services provided by the ICT Office.
• Even those who will teach classes in AY2026 cannot use the services provided by the ICT Office until their employment status is confirmed, if the HR Office approval has not been finalized by March.
• Those who will be teaching a class(es) in AY2026 and already have an ICT account do not need to reapply.
• If you are retiring but continuing to work as a visiting fellow or a researcher, please submit the “Application for the Sophia ICT Account”.

Emeritus professors, going to be Emeritus professors

• Emeritus professors will have their accounts continued after retirement.
• A new email address (~@eagle.sophia.ac.jp) will not be provided upon retirement.
• Zoom accounts registered with Sophia Mail will no longer be available.

Visiting Fellows / Registered Researchers / Others

• The ICT Office will confirm continued use after April 2026. Until then, you can continue to use the service.

*If you do not meet the above conditions or have questions, please inquire at the ICT Office.