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Information from ICT Office (Media Center)

Information >> Article details

2019/01/25

Renewal/Deletion of Computer System Account

Accounts on computer system for graduating students and retiring faculty members will be deleted on the date below:
  • Graduating students  : March 27 (Wed) 5:00pm
  • Students proceeding to master/doctor program / changing department
     : March 29 (Fri.) 1:00pm
  • Retiring teachers / researchers : April 3 (Wed.) 9:00am 
Read the following carefully and make sure what you have to do regarding the renewal/deletion of your account.


 ※After your account is deleted:
  • You are not able to use any computers in the PC/CALL rooms.
  • Pweb/lctweb service become unavailable; You cannot create nor browse your website.
  • You are not able to use Moodle, Sophia Wifi, VPN, Wired LAN which requires authentication.
  • Files saved in My Folder (O drive) are deleted.
  • Files saved in home directory (including UNIX files) are deleted.
  • [SOME USERS] E-mail service becomes unavailable; you cannot send/receive messages. Mail box is deleted.
  • [Those who will retire] E-mail address will be changed. Present E-mail address becomes unavailable. Present mail box is deleted.

For the detailed information, please refer to below.

【Students】

【Teachers/Researchers】



【Students】

【Students NOT graduating in March, 2019】

 Sophia Mail: Availability after April

~@eagle.sophia.ac.jp
Services provided by ICT Office: 
Availability after April
(COM-Room,Moodle,Wi-Fi,VPN etc.)
○ 
  • If you are NOT graduating  and are NOT changing department (= Student ID will not be changed), the account will be prolonged automatically. 
  • If you are studying another year at Sophia, the account will be prolonged automatically. 


【Graduating students in March, 2019】

[Regular students]:

Undergraduate (A) / Graduate student (B,C,D) / Law School student (E) / Course of Midwifery student (W)  /
School of Social Welfare Students (S) / Junior College Division Students (T)
Sophia Mail: Availability after March 27
~@eagle.sophia.ac.jp
Services provided by ICT Office: 
Availability after March 27
(COM-Room,Moodle,Wi-Fi,VPN etc.)
×
  • Your account will be deleted on March 27, 2019  (Wed.) at 5:00pm. 
  • Do not forget to backup your data before being deleted.
  • You can keep using your mail address "~@eagle.sophia.ac.jp" after your graduation.
  • But, you will not be able to use One Drive anymore, and the data will be deleted.
  • You will not be able to use free Office neither. Please refer to here for the details.
  • Junior College Division Students will become able to change your e-mail address.


[Non-regular students]:
Exchange student (H) / Non-Degree student (I) / Research worker (K,L) / Credited auditor (J) / Auditor (M,N)  / Other student (O) / Internal Exchange (Credit Transfer) student (P) 

 Sophia Mail: Availability after March 27×
Services provided by ICT Office: 
Availability after March 27
(COM-Room,Moodle,Wi-Fi,VPN etc.)
×
  • Your account will be deleted on March 27, 2019  (Wed.) at 5:00pm. 
  • Do not forget to backup your data before being deleted.
  • Please be reminded that you can not use your mail address "~@eagle.sophia.ac.jp" after your finish.


【Students proceeding to master/doctor program / changing department in March, 2019】

 Sophia Mail: Availability after March 29

~@eagle.sophia.ac.jp
※Log-in ID will be changed.
Services provided by ICT Office: 
Availability after March 29
(COM-Room,Moodle,Wi-Fi,VPN etc.)

※Log-in ID will be changed.
  • You can continue to use your e-mail address and the My Folder (O drive); Note that your user ID will be changed to your new Student ID.
  • Due to preparation for new accounts, after March 29 (Fri.), you cannot use all services privieded by ICT office including e-mail without your new user ID.
    (Your e-mail address is active, you cannot just login.)
  • You will be handed them as you receive new student ID card in April. 
  • If you need to check your Sophia Mail during the period above, please set transfer settings to your other e-mail address in advance. (You can not send e-mails from Sophia Mail address though.)


【Teachers/Researchers】

【Teachers/Researchers NOT retiring in March, 2019】

 Sophia Mail: Availability after April
~@sophia.ac.jp
Services provided by ICT Office: 
Availability after April
(COM-Room,Moodle,Wi-Fi,VPN etc.)

  • If you are a full-time faculty member, your account is active until retirement.
  • If you are a researcher, you need to confirm your will of continuation. (ICT Office will contact you in April.)


【Teachers/Researchers retiring in March, 2019】

[Full-time / Special Appointment / Professional / Transferred / Special Contract Teachers]

 Sophia Mail: Availability after April 3
~@eagle.sophia.ac.jp
※A new mail address "~@eagle.sophia.ac.jp" will be provided after your retirement.
Services provided by ICT Office: 
Availability after April 3
(COM-Room,Moodle,Wi-Fi,VPN etc.)
×
  • Your account will be deleted on April 3 (Wed.) at 9:00am. 
  • Do not forget to backup your data before being deleted.
  • Your mail address "~@sophia.ac.jp" which you are using during you work for Sophia University will be expired when you retire.
    Mail box also will be deleted.
  • Please use your new mail address "~@eagle.sophia.ac.jp" after your retirement. For more details, please refer to the document "Distribution of the Sophia e-mail address (@ eagle.sophia.ac.jp)" given by HR Office.
  • If you are retiring and will be visiting fellow or registered researchers etc., please submit the Application For use of Computer System Form.


[Honorary member teachers / Honorary member teachers engaged from Foreign Countries]

Sophia Mail:Availability after April 3×
Services provided by ICT OFfice: 
Availability after April 3
(COM-Room,Moodle,Wi-Fi,VPN etc.)
×
  • Your account will be deleted on April 3 (Wed.) at 9:00am. 
  • Do not forget to backup your data before being deleted.
  • Please be reminded that you can not use your mail address "~@sophia.ac.jp" after your retirement.

[Part-time Teachers]

 Having classes in 2019
NOT having classes in 2019
Sophia Mail: Availability after April
~@sophia.ac.jp
 ×
 Services provided by ICT Office: 
Availability after
April
(COM-Room,Moodle,Wi-Fi,VPN etc.)
 ○ ×
  • If you are not having lectures during the academic year 2019, you cannot use services provided by ICT Office.
  • Even if you are having lectures during the academic year 2019, you cannot use services provided by ICT Office until your enrollment is confirmed by HR Office.
  • If you having classes in 2019 and already have ICT Office account, you don't need to apply again.
  • If you are retiring and will be visiting fellow or registered researchers etc., please submit the Application For use of Computer System Form..


[Emeritus professors]

Sophia Mail: Availability after April
~@sophia.ac.jp
Services provided by ICT Office: 
Availability after April
(COM-Room,Moodle,Wi-Fi,VPN etc.)

  • For professor emeritus, the account and files are prolonged automatically.


【Visiting Fellows / Registered Researchers / Others】

Sophia Mail: Availability in AY2019
*Please refer to below
×
Services provided by ICT Office: 
Availability in AY2019
(COM-Room,Moodle,Wi-Fi,VPN etc.)
×
  • If you are not enrolled at Sophia University, your account will be deleted on April 3 (Wed.) 9:00am.
  • Do not forget to backup your data before being deleted.
  • Please be reminded that you can not use your mail address "~@sophia.ac.jp" after your retirement.


※ If these are NOT your case, or have any questions,please inquire at the ICT Office.
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