User Guide

The Sender Name on Sophia Mail

From August 14th, 2020 (Fri.), the “Sender (From)” which is displayed on the recipients’ mailbox is changed as below:

  • When  a faculty member send a mail from their account or shared mailbox, the sender name is as follows:
    • When you send to @sophia.ac.jp:
      the sender name is your name which is registered on the ISophia Integrated Database System.
    • When you send to other than @sophia.ac.jp (including students) :
      the sender name is any name you like. (the same as before)
  • Faculty members, graduates, and retired faculty members can change their sender name.
  • Students cannot change their sender name.

*If you have Japanese characters in your name, please also refer to the Japanese version of this article.

Background

When users send e-mail messages, their name which is registered in Sophia Integrated Database System is used, but some members want to change the sender name from the registered name for reasons, such as they want to change uppercase/lowercase.

It used to be allowed to use your favorite name as the sender name when you send e-mail messages using POP/IMAP.

However, in about September 2018, Microsoft updated the system to ignore the sender name setting, then the name which is registered in Sophia Integrated DB must be used. Microsoft said this change aims to prevent disguising sender name.

Therefore ICT office added the function on Feburay, 2019 that users can set a sender name which is different from their registered name.

Note: sender name allowed to use

If you would like to set up your sender name, please follow the notice which is written in the document “In use of Office365 services” of Sophia University.

Teachers, Honorary professors (@sophia.ac.jp)

[Examples: When your name is Taro Jochi]

When you send to @sophia.ac.jp Taro Jochi<taro_jochi@sophia.ac.jp>
When you send to other than @sophia.ac.jp  
When you don’t change the sender name Taro Jochi<taro_jochi@sophia.ac.jp>
When you change the sender name to Aaa Bbb Aaa Bbb<taro_jochi@sophia.ac.jp>

[What is changed?]

  • When you send to @sophia.ac.jp:
    the sender name is your name which is registered on the Sophia Integrated Database System.
  • When you send to other than @sophia.ac.jp (including students) :
    the sender name is any name you like. (the same as before)

[Setting your sender name]

  • You can change your sender name (Family name, First name) in alphanumeric characters, space and some of the symbols.
    *When you send to @sophia.ac.jp, the name is not used.
    Please refer to here for how to change your sender name.
  • When you don’t change the sender name, your name which is registered in Sophia Integrated Database System is used.

Students (@eagle.sophia.ac.jp)

Students cannot change the sender name.
The sender name is displayed below:

When your name is Taro Jochi
TARO JOCHI<taro_jochi@eagle.sophia.ac.jp>

Graduates, Retired teachers (@eagle.sophia.ac.jp)

[Examples: When your name is Taro Jochi]

When you don’t change the sender name Taro Jochi<taro_jochi@eagle.sophia.ac.jp>
When you change the sender name Aaa Bbb Aaa Bbb<taro_jochi@eagle.sophia.ac.jp>

[Setting your sender name]

  • You can change your sender name (Family name, First name) in alphanumeric characters, space and some of the symbols.
    Please refer to here for how to change your sender name.