User Guide

1. Introduction
2. Log in to Moodle
3. Enroll in Course
   • Find course : by teacher’s name
   • Find course : by course name
   • Enroll in course
   • My Courses
4. Submit assignment
   • Submit assignment
   • Submit Turnitin assignment
5. Unenroll from a course

1. Introduction

What is Moodle?

• Moodle is an e-learning site operated by Sophia University.
  “Courses” are available for each class, and students can view materials posted by faculty and submit assignments.
• To use Moodle, log in with the “Sophia ICT account”.
  This account can be used for Sophia Mail, PC classroom, and on-campus network. It is distributed at the time of admission.
• Moodle is a system designed to support class activities, and official procedures for course registration or withdrawal must be completed in Loyola. Please note that registering for or unenrolling from a course in Moodle does NOT constitute formal course registration or withdrawal.
• The ICT Office manages the overall Moodle system, while individual courses are created and administered by faculty members.

Inquiry about Moodle

• If you can not log in to Moodle or have any questions after reading the usage manual, please contact the ICT Office (ict-support[at]sophia.ac.jp).
• The ICT Office cannot answer questions about the content or assignments of individual courses. Please contact your teacher.

How to contact teachers

Refer to the syllabus or the class bulletin board on Loyola to know how you should contact the teacher.
You cannot send Moodle messages to the teachers unless they instruct you to contact them via Moodle.

Before starting to use Moodle

Please install at least the following software on your PC to view the materials posted in Moodle and submit the assignments.

• Microsoft Office (Word, Excel, PowerPoint, etc.)
  Unless instructed by a teacher, the tasks to be submitted to Moodle should be created in Microsoft Office.
  Current students can download it from the Microsoft site. For details, please refer to the User’s Guide on the ICT Office website.
  https://ccweb.cc.sophia.ac.jp/en/userguide/service/sv-11-en/

• Acrobat Reader （PDF Viewing Software）
  You can download it for free from Adobe’s site.
  https://get.adobe.com/jp/reader/

Log in to Moodle

1. Access the ICT Office website (https://ccweb.cc.sophia.ac.jp/), then click the “Moodle” icon.
   
   
   *Using Moodle Apps is prohibited. Please access Moodle using a web browser.
2. Enter your ‘Login ID for system on campus’ and ‘password’ for Sophia ICT Account, then click the [Login] button.
   *If you have logged in to Loyola, Sophia Mail, etc. first and access Moodle without closing your browser, the Moodle top page will open immediately without logging in.
   
   
   • The password for the Sophia ICT account is provided in the “Sophia ICT Account Notice” distributed at the time of enrollment, and it is the same as the Sophia Mail password.
   • Please note that uppercase and lowercase letters are distinguished when entering information, so ensure that it is entered correctly.
   • From February 26, 2026, multi-factor authentication will be required when accessing Moodle from off-campus networks such as home connections.
     After logging into the Integrated Authentication System, a one-time code will be requested. Open the “Microsoft Authenticator” app on a smartphone, confirm the one-time code, and enter it.
     For detailed information about multi-factor authentication, please refer to this page.
3. When logging in, the Moodle top page is displayed. Announcements related to Moodle are also posted there.
   

Enroll in Course

About the “Course” of Moodle

• Moodle provides a page for each class, referred to as a “Course”.
• When instructors direct the use of Moodle to view materials or submit assignments, registration in the corresponding Moodle course is required.
  
  • Course registration in Loyola does not automatically register the corresponding Moodle course. Enrollment in the course must be completed manually.
    *In some cases, instructors manually enroll students in the course in advance.
  • Not all classes have Moodle courses. Instructions provided by instructors should be checked carefully.

Find a course: by instructor’s name

1. On the Moodle top page, click the initial of the instructor’s last name and select their name.
   
   
2. When you select a teacher’s name, the list of courses created by the teacher will be displayed. Then click the course you want to enroll in.
   

Find a course: by course name

If the course name is known, it can also be searched by course name.

In some cases, multiple courses with similar names may be found.
For any course identified through a search, the course name, academic year, term, and instructor’s name should be checked carefully.

Enroll in Course

1. Click the course to display the registration screen.
   Click [Enrol Me].
   
   For certain courses, an Enrolment key may be required.
   The enrolment key should be obtained from the instructor. The ICT Office cannot provide this information on the key.
2. The course contents will be displayed after enrollment.
   Class materials or assignments are posted.
   

My Courses

Courses that have been registered appear under [My courses], allowing access from there in subsequent visits.

Up to 20 courses are displayed under [My courses].
If more than 20 courses are registered, selecting [More] will display all courses.

Submit Assignment

Submit Assignment

Assignments such as reports are submitted through this feature. Files to be submitted should be created in the specified formats, such as Word, Excel, text, or PDF.

1. Open the course and select the assignment indicated by the instructor.
   
2. Click [Add submission].
   
3. To upload a file, drag and drop it into the [File submissions] field.
   
   * Include your name or ID in the file name.
4. Check [This assignment is my work, …] and click [Save changes].
   
5. Confirm that the file name appears in the [File submissions].
   Completion is indicated when the [Submission status] shows [Submitted for grading].
   
   If resubmission is permitted by the instructor, the assignment may be resubmitted by selecting [Edit submission].

 [Note]
If the [Submission status] is [Draft (not submitted)], pressing the [Submit assignment] will result in the official submission. Please be sure to click the [Submit assignment] to complete the submission, as the draft may not be considered as submitted.

Submit a Turnitin（plagiarism checked) assignment

What is Turnitin?

Turnitin is a tool for checking plagiarism of submitted assignments.

In addition to web pages and documents on the Internet, other reports submitted for the same Moodle assignments are also compared to determine how much text has been copied.

When a teacher specifies Turnitin check in an assignment, the submitted assignment is automatically checked for plagiarism so that the teacher can see the result.

Precautions when Submitting Turnitin Assignments

• Please create the file to be submitted in a specified format, such as Word, Excel, Text, or PDF. If you submit a file other than the specified one, it will not be checked.
• When you submit a Turnitin assignment, you will be required to agree to the EULA.
  Be sure to click [I agree].
  
  
• Please note that if you upload a file more than once to the same assignment in the same course, The analysis will not start 24 hours after the second upload.

Submit the Turnitin assignment

1. Open the course and click on the indicated assignment.
   
2. Click [Add submission].
   
3. The file types that can be submitted are specified. We recommend that you submit it as a Text, Word, or PDF file.
   *”Pages” files used on Mac cannot be submitted.
   
   
4. To upload a file, drag and drop it into the [File submissions] field.
   
   Put the name and student number in the file name so that the faculty member can easily identify it.
5. Check [This assignment is my work, …] and click [Save changes].
   
6. Confirm that the file name is displayed in the [File submissions] field. In about 15 minutes, a Turnitin ID number will be assigned, and analysis will begin.
   

Unenroll from a course

Notice when unenrolling from a Course

• Unenrolling from a course on Moodle does not mean “official withdrawal”. Make sure to withdraw from the course at Loyola.
• If you unenroll from a course, the teacher will not be able to see the assignments you have submitted, and it may have a serious impact on your grades. Please do NOT unenroll from the course you are taking (or have taken) until the next semester starts, because the teacher must grade even after the end of the class period.
• You can unenroll by yourself under the conditions below:
  
  • You enrolled in the course by yourself (self-enrollment).
  • During that period, the ICT office allows such as course registration/withdrawal periods.
    * To know when you can unenroll by yourself, see the Moodle top page.

Unenroll from a Course

1. Open the course and click [Unenroll Me from ***] in the [Course Administration].
   
2. Click [Continue] to unenroll.
   

When you cannot unenroll by yourself

If “Administration” is not on the screen, there are two possibilities:

1. Out of the period that the ICT Office allows you to unenroll by yourself.
   -> Contact the ICT Office via Sophia Mail and let us know your Student ID, your name, the Teacher’s name, the Course Name, the Course URL, and the reason for unenrolling.
2. The teacher enrolled you manually.
   -> Ask your teacher to unenroll you.