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User Guide

Sophia ICT Account

To use various services offered by the ICT Office, an ID and password given by the ICT Office are needed. This is what we call “Sophia ICT Account”.

What you can do with Sophia ICT Account

  • Using Single-sign-on systems
    • Integrated Authentication System
      It is an authentication system that serves as an entry point for single sign-on.

    • Microsoft 365 (SophiaMail, OneDrive, Free Office, Faculty portal site, etc.)
      You can use Microsoft365 services including sending/receiving send e-mail from “sophia.ac.jp”(faculty) or “eagle.sophia.ac.jp”(students)
      Sophia University students and faculties can download Office software for free from the Microsoft website and install it on their own PCs.
      Faculty and staff can use ‘Sophia M365 Portal’ site for bulletin boards, etc.

    • Loyola
      Loyola is an educational affairs management system. Users can register and view information related to university courses, such as syllabus, course registration, grades, and bulletin board.
      *For students and faculty, please contact the Center for Academic Affairs.

    • Moodle
      Moodle is an online learning management system.
      Students can check class materials and submit assignments online.
      Teachers can use this system to post class materials, give assignments to students, and evaluate them.

    • Other systems
      You can use the Self-learning Portfolio, My OPAC (for searching library materials and databases), the Mailing list management system, and CaLabo MX (for language study).
      *Please contact the Center for Academic Affairs for Self-learning Portfolio and the Library for My OPAC.

    • E-mail (Sophia Mail)
      You can receive and send e-mails from “sophia.ac.jp” account (need initial settings).
  • Campus Network (Wired / Wireless ), eduroam
    You can connect your laptops or smartphones to the internet.
    Teachers can connect their PCs in classrooms and offices (wired LAN recommended).

  • PC rooms, On-demand printers / Multi-functional printers
    PCs and Printers are available for writing essays, printing them out, self-learning, etc.
    Teachers can conduct classes in PC Rooms.

  • Moodle
    Moodle is an online course management system.
    Students can check materials offered by lecturers and hand in assignments via online.
    Teachers can publish syllabus or lecture document, give assignments to students on Web, and evaluate them.

  • Zoom
    To use Zoom, please sign up using your Sophia Mail address. (Single sign-on will be supported in January 2025)

How to acquire Sophia ICT Account

Some are given account automatically, and some need to apply for account. It differs from his/her position.
The details look at the following.
*Valid (unexpired) ID Card is needed to use Sophia ICT account.

Students

Status How to apply
– Undergraduate (A)
– Graduate student (B,C,D)
– Law School student (E)
– Exchange student (H)
– Non-Degree student (I)
– Research student (K,L)
– Auditor (M)
– Other student (O)
– Internal Exchange student (P)
– Junior College Division student (T)
– Course of Midwifery student (W)		 Application unnecessary
Written permission is given at school entry

Teachers, Researchers

Status How to apply
– Full-time teacher
– Part-time teacher, special contract professor		 Application unnecessary.
“Sophia ICT Account Notice” is given at school entry.
– Fellow, project researcher
– Study assistant, project study assistant
– Honorary member teacher
– Researcher honorary member		 Application necessary.
Please submit
“Application for Sophia ICT Account“
*It takes two business days to issue
an account.
– Member of collaborative investigation
– The honorary member staff members
– The collaborative investigation staff members
– The associate staff members
– The honorary staff members		 Application necessary.
Please submit
“Application for Sophia ICT Account“.
*It takes two business days to issue an account.
*Please apply for Faculty ID card for Office of Human Resource Development
– Part-time teacher Application unnecessary.
For the first time, “Sophia ICT Account Notice” is sent from Bureau of Personnel Affairs.
– Emeritus professor Application unnecessary.
Account notice is given at ceremony.

Expiration date for use of Sophia ICT account

Students

Status Limitation
– Undergraduate student (A)
– Graduate student (B,C,D)
– Law School student (E)
– Junior College Division student (T)
– Course of Midwifery student (W)		 From entrance to school – graduation, withdrawal from school, removal from the register
“*@eagle.sophia.ac.jp” e-mail address is available after graduation.
– Exchange student (H)
– Non-Degree student (I)
– Research student (K,L)
– Auditor (M)
– Other student (O)
– Internal Exchange student (P)
– Junior College Division student (T)
– Course of Midwifery student (W)		 From entrance to school – graduation, withdrawal from school, removal from the register

Teachers/Researchers

Status Limitation
– Full-time teacher

From Entry – Resignation
*Full-time faculty members after retirement will be given an email address of “@eagle.sophia.ac.jp”.

– Fellow, project researcher
– Study assistant, project study assistant
– Honorary member teacher
– Researcher honorary member

 From Entry – Resignation
– Collaborative researcher
– The honorary member staff members
– The collaborative investigation staff members
– The associate staff members
– The honorary staff members		 From application – end of March
※ICT Office checks one’s enrollment every academic year. When verified, one can use his/her account continuously.
– Part-time teacher Every academic year in which one have lectures.
Refer to User Guide for more details.
– Emeritus professor From Entry – no limitation
*Emeritus professor can use
“@sophia.ac.jp” e-mail address
after retirement.
– Research Fellowship for Young Scientists (JSPS) From application – end of March