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User Guide

For New Teachers

Instructions for new teachers

Handbook for Academic Affairs and ICT Office Duties

Please refer to the “Undergraduate / Graduate Schools Academic Affairs Handbook” distributed by the ”Center for Academic Affairs” for information other than the ICT Office. Also, please consult with the faculty member or department office in charge of acceptance.

The duties of the ICT Office are as follows.

  • Issuing a Sophia ICT account and providing information on how to use it and related services (email, portal, provision of Office software).
  • Management of PC rooms (Classroom reservation, PC maintenance)
  • Work-related to network connection and VPN connection in classrooms and offices.
  • Work-related to Zoom and Moodle (LMS)
  • Support for using equipment in classes in classrooms.
  • Lending PCs used in classes (for part-time teachers only)
  • Other general consultations regarding PC, Internet, and ICT technology.

Sophia ICT Account

The Sophia ICT Account is an account (a set of IDs and passwords) required to use various on-campus services such as e-mail, portal, Moodle, and Microsoft 365. Please refer to the following page for details.
https://ccweb.cc.sophia.ac.jp/en/userguide/newuser/nu-01-en/

COM / Dual-purpose room

On the Yotsuya campus, in addition to the PC classroom, there are classrooms with notebook PCs called a Dual-purpose room. Please refer to the following page for details.
https://ccweb.cc.sophia.ac.jp/en/userguide-cat/facility/

*For about simultaneous interpretation room, please contact “Center for Academic Affairs”.

Zoom

Zoom is a video call system/application that uses internet communication. To use Zoom with your Sophiamail address, you must sign up and register yourself.

Click here for the manual on using Zoom.
https://ccweb.cc.sophia.ac.jp/en/manual/other/zoom/

Moodle

Moodle is a type of LMS that allows you to post materials for each class and have students submit assignments. See below for details.
https://ccweb.cc.sophia.ac.jp/en/userguide/support/sp-01-en/

When using a computer or campus network in class

In most cases, no pre-configuration is required when using the campus network in class. Please see here for details.

If you are full-time, please bring your PC for the classes. For part-time, a laptop PC is available for rent at the ICT Faculty Support Desk (1st floor of Building #2). (If you want to connect to the internet from that PC, you need a Sophia ICT account). If you would like to use the computer classroom in class, please see here.

For those who are assigned a private office at Yotsuya / Mejiro campus

When connecting to the campus network in a private office

The teacher’s private office has an information outlet for wired LAN, but application and settings are required in advance. Please see here for details.

Be sure to install security software on the computer connected to the campus network. ICT Office provides Trend Micro’s VirusBuster free of charge. (Click here for information on using it).

Although we receive many requests to install wireless LAN routers in the private office, the ICT Office generally does not set up devices in private offices. Please operate under your management responsibility based on the following explanation.

  • We recommend connecting the router directly to the information outlet on the wall to build a private network. In doing so, please ensure proper security settings to prevent external interception. Avoid WEP authentication and use at least WPA2-PSK(AES) or MAC address authentication.
  • Placing the router in a common room and posting the password on paper is a very dangerous act. In some cases, it may result in the suspension of your Sophia ICT account, so please do not do it under any circumstances.

Since the campus network is used jointly by our faculty, staff, and students, please pay close attention to security.

When installing a PC, printer, or purchasing new equipment

You are responsible for setting up your own PC and migrating data.

Also, please note that we cannot guarantee the same computer environment as your previous workplace/university. (Example: Software that was available at previous university may not be installed or may not work at Sophia University)

When in trouble

If you have any other questions, please refer to the “FAQ”

The supported OS in the ICT Office are Windows, Mac OS, Android, and iOS. Support is limited to versions within the support period. Please note that if you use any other OS, we may not be able to provide sufficient support.